AI assistant use cases with Calendar

Copies tagged events to a team calendar

Reads the personal calendar hourly and copies events marked “Team” to the shared team calendar.

Schedule: Hourly

Chief of staff that tracks promises and quiet contacts

Logs every promise with owner and due date, checks twice a day, and flags who has gone quiet.

Schedule: Twice daily + weekday mornings

Setup: CSV ledger built from Gmail, Calendar, Slack and calls; weekday morning brief. Author credits it with catching a stalled proposal.

Template: Shared by the author ↗

Puts a work schedule and family chores on the phone

Blocked a month of shifts with drive time on the calendar and keeps the family list in iPhone Reminders.

Setup: Added each work day plus an hour of drive time before and 30 minutes after. Uses the phone Calendar and Reminders access. Author trims scheduled routines to save usage.

One-page prep for the daily team sync

30 minutes before standup it reads everything relevant and hands over one page with agenda, scope and things to raise.

Schedule: Weekdays, 30 min before sync

Setup: Reads the calendar, Notion agenda, planning notes, Slack since yesterday, Linear progress and the engineering digest. The author says the prompt is on the card in the post.

Ten bots that stuck: chief of staff, prod monitor, privacy guard and more

A chief of staff for client priorities plus bots for production monitoring, data takedowns, inbox cleanup and Linear triage.

Schedule: Daily / weekly

Setup: Chief of staff reads Slack, Linear, GitHub, Gmail, Calendar and Notion; a monitor watches Vercel logs, the database, GitHub and support email; a privacy guard re-checks takedowns weekly; others triage spam, LinkedIn DMs, iMessage and physical mail via Earth Class Mail's MCP.

Custom daily workouts on the calendar from Strava

Builds next week's workouts from Strava data, puts each day's session on the calendar, and flags track conflicts.

Schedule: Weekly + daily

Setup: Also warns when a football game is on at the track the author uses.

Cleared a calendar for medical leave from the car

Added 5 weeks of leave, cleared 24 events, emailed every participant and made a to-do list, by voice while driving.

Setup: Author talked to Grok in the car, which handed the work to his bot team.

Custom family newspaper printed every morning

Prints a daily paper with Parry Sound weather, news, events, the family calendar and school bus cancellations.

Schedule: Every morning